Payroll Specialist

Overview

• The Payroll Specialist is primarily responsible for the timely and accurate processing of the payroll and payroll reports. Maintaining confidential payroll records, filing payroll tax returns, collecting, organizing, and reporting financial information used in audits, budget development, etc. Also required to ensure compliance with all the policies and procedures, as well as all applicable regulations.

Key Responsibilities

(Ad hoc and other reports may be completed as requested)

• Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepares and maintains accurate records and reports of payroll transactions
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors
• Identifies and recommends updates to payroll accounting software, systems, and procedures.
• Provides assistant to the payroll team.
• Processes payroll taxes, deductions, and NIS.
• Maintains records and filing system for payroll in a confidential manner, including taxes, payroll reports,
• Payroll tax deposits, manual tax calculations/reconciliations, monthly, quarterly, and annual tax reporting, and ensuring current tax compliances.
• Ensures the accuracy and timely remittance of the payroll to employees.
• Assists in completing various accounting projects by conducting research, gathering information and statistics and generating reports.
• Adheres to policies which will ensure delivery of the highest quality service whilst achieving value for money objectives.
• Provide information in respect of litigation and other actions, providing documentation in support of the defense.
• Answers telephones, answers questions and directs callers to proper Company personnel.
• Performs other duties as assigned
• Assumes responsibility for various department functions in the absence of staff members or in overload situations.
• Treats people with respect; keeps commitments; inspires the trust in others; works ethically and with integrity; upholds organizational values; accepts responsibility for own actions.
• Demonstrates knowledge of and adherence to “THE WESOLVE CX WAY”; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes working environment free of harassment of any type; builds a diverse workforce.
• Follows policies and procedures; completes administrative tasks correctly and in a timely manner; supports the Company’s goals and values; benefits the Company through outside activities.
• Performs the position safely, without endangering the health or safety to themselves or others and will be expected to report potentially unsafe conditions. The employee shall comply with occupational safety and health standards and all rules, regulations and orders issued pursuant to the OSHA Act, which are applicable to one’s own actions and conduct.

Job Requirements

• Degree in Accounting, Finance or Level 11 ACCA and 3+ years of related experience and/or training; or the equivalent combination of education and experience. Work related experience must consist of financial accounting background. Educational experience, through in-house training sessions, formal school, or related curriculum.
• Basic knowledge of financial record keeping; bookkeeping and accounting principles and practices.
• Basic knowledge of related regulations, Company policies and procedures and the Company’s products and services and employment laws.
• Demonstrated skills to independently plan and conduct non-routine financial analysis or reporting projects.
• Ability to read, analyze and interpret general business periodicals, professional journals, and technical procedures.

Required Skill

Technical Skills

• Management of Employees.
• Planning Strategically.
• Recognizing and addressing customers’ requirements.

Mental Demands

Must be able to accommodate to reading documents or instruments, detailed work, problem solving, reasoning, math, language, presentations, verbal communication, written communication, analytical reasoning, stress, training others, multiple concurrent tasks, and constant interruptions.

Competencies

• Exceptional verbal, written and interpersonal communication skills with the ability to apply common sense to carry out instructions and instruct others, train personnel, write reports, correspondence and procedures, speak clearly to customers and employees.
• Ability to deal with advanced problems involving multiple facets and variables in standardized or specialty situations.
• Ability to work with minimal supervision while performing duties

Environment and Physical Activity

• Must be able to work in a non-confined office type setting in which he or she will work remotely. The position may require occasional travel to business offices/units. Most travel is by land, but more distant locations are reached by sea or air.
• During the course of performing, this position must spend time writing, typing, speaking, listening, lifting (up to 50 pounds), driving, carrying, seeing (such as close, color and peripheral vision, depth perception and adjusted focus), sitting, pulling, walking, standing, squatting, kneeling, and reaching.
• The officer for this position may operate any or all of the following: telephone, cellular telephone, beeper, copy and fax machines, adding machine (calculator), microfilm equipment, encoder, credit card terminal, personal computer, and related printers.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Human Relations/Contacts

Internal

The officer interacts frequently with other Executive team members, ATN shared service team management and resources, functional department heads, line management of the business offices/units, subsidiaries regarding projects, developments, operations and expenses, systems, and procedures, consistent with the responsibilities of the job.

External

Interactions also occur with vendors and consulting subject matter experts and resources on matters relating to the Company’s projects, operations, and strategic initiatives. The officer may also interact with the shareholder’s auditors, regulators, and the Company’s legal, and accounting advisors from time to time, as may be consistent with the responsibilities of the job